HIRE A QUALIFIED
Real Estate Virtual Assistants
Rapidly grow your real estate business & generate massive GCI while cutting costs with a Real Estate Virtual Assistant from CallDeals, trusted by over 4500+ clients – including half of the RealTrends Top 10 Teams!
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2000+ Realtors
2000+ Realtors have chosen CallDeals to help grow and scale their business.
500+ Virtual Assistants
In 2023 alone, Real Estate agents added over 500 CallDeals virtual assistants
$30 Million Saved
CallDeals saved Real Estate companies over $30 million dollars in 2023
Generate More Leads With a Real Estate Virtual Assistant
Being in Real Estate is about people—not paperwork. Therefore, you need to stay focused on leads, listings, sales & the relationships that lead to them—which is why CallDeals has been trusted for over 6 years by more than 4500 real estate agents & brokers, including half of the RealTrends™ Top 10 Teams!
A real estate virtual assistant can help by making calls, gathering documentation, chasing signatures & nurturing leads in your pipeline. At the same time, you focus on closing deals—as well as helping you schedule meetings, talking to clients, staying on top of your networking, and building the relationships that grow your revenue.
Since 2019, CallDeals has been the single largest industry-leading provider of real estate virtual assistants—not only for thousands of agents & brokers but also for national franchises like KW, Re/MAX, eXp Realty, Sotheby’s, and many more.
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What A Real estate VA Can
Do For You?
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Administrative Tasks
Administrative Tasks
- Manage Calendars, inboxes, and scheduling
- Prepare reports from various platforms in excel
- Manage showings, scheduling listings, updating your CRM
Inside Sales +Prospecting
- Warm and cold call expired, FSBO listings
- Use systems such as Vulcan 7/RedX to locate expired and FSBO listings
- Assessing potential leads to determine their viability and alignment with the desired target market
- Add listings and follow up with leads on Realtor, Zillow, and Trulia
Lead Generation + Followup
- Make outbound calls to previously interested leads to uncover new opportunities.
- Focus on deep conversations with homeowners to understand property condition, motivation, timeline, and price expectations.
- Maintain consistent follow-ups to build trust and move leads through the pipeline.
- Use CRM tools to track communication and prioritize high-potential prospects.
- Run targeted email campaigns to keep leads engaged and informed.
Acquisitions Management
- Evaluate incoming leads to identify serious seller opportunities.
- Have deep, strategic conversations with homeowners to uncover their motivation, timeline, property condition, and pricing expectations.
- Build strong rapport and trust with sellers to create win-win deal structures.
- Analyze property values and run comps to make fair, data-driven offers.
- Negotiate terms confidently and move deals toward signed contracts.
- Collaborate with the lead manager to follow up with warm and qualified leads.
Transaction Coordination
- Oversee all aspects of the transaction process from contract to close, ensuring timelines and deadlines are met.
- Communicate regularly with buyers, sellers, agents, title companies, and lenders to keep everyone aligned.
- Review contracts and documents for accuracy and completeness.
- Schedule inspections, appraisals, and closings while managing key milestones.
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Get started
Hire a Real estate Virtual Assistant
with CallDeals today.
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Meet Your Real Estate Trained Assistant
Book a personalized strategy session
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Onboard & Integrate Seamlessly
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Experience results in just 1 week
Frequently Asked Question
A Real Estate Virtual Assistant (REVA) is a remote professional who supports real estate agents, wholesalers, and investors by handling administrative tasks such as managing client communications, scheduling appointments, updating property listings, conducting market research, and coordinating transactions. By outsourcing these responsibilities, real estate professionals can focus on core activities like client relationships and closing deals, leading to increased productivity and business growth. REVA services are cost-effective, scalable, and offer flexibility, making them an attractive option for real estate businesses seeking to enhance efficiency and reduce overhead costs.
A real estate virtual assistant (REVA) supports agents, brokers, and investors remotely by handling key administrative, outreach, and marketing tasks—freeing you up to focus on client relationships and closing deals. Their typical responsibilities include:
- Cold Calling & Lead Outreach: Trained VA callers can make 80–100 calls per day to expired listings, FSBOs, or investor leads—using tailored scripts to introduce services, book appointments, handle objections, and qualify prospects.
- Lead Management & CRM Updates: They update and segment your CRM—logging call details, contact info, lead scores, and follow-up schedules so no opportunity slips through.
- Objection & Conversation Handling: With scripts that anticipate common objections, VA callers employ active listening and empathy to qualify leads and secure commitments.
- Appointment Setting & Calendar Coordination: VAs schedule showings, consultations, or follow-ups based on lead readiness, and sync these with your calendar to streamline your workflow.
- Follow-Up & Lead Nurturing: They manage “not now” leads through drip emails, SMS, or calls—helping convert them into warm leads over time.
- Marketing Support & Listing Updates: Beyond calls, VA’s update listings, craft marketing materials (flyers, social posts), and stay on top of market trends and databases.
At CallDeals, we pride ourselves on a highly rigorous talent-matching process to ensure the best fit for your needs. Each day, we receive over 120 applications, but only 2.2% meet our strict standards and are endorsed to clients like you.
We go beyond the ordinary by conducting FBI-grade background checks and comprehensive profiling to guarantee reliability and integrity.
Before hiring a virtual assistant, we verify they embody the 3 E’s: Employment, Expertise, and Experience—ensuring they are not only qualified but perfectly aligned with your business goals.
Your satisfaction is our top priority, and we are committed to delivering exceptional talent tailored to elevate your success. Trust CallDelas to connect you with the best virtual professionals in the industry.
Ready to scale?
Find a virtual professional that meets your unique business needs and save up to 70% on hiring
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